job description
Join MSA Educational Group Inc. as a Receptionist / Office Secretary and become the welcoming face of our organization in beautiful Bali! This role is perfect for detail-oriented professionals who thrive in dynamic environments and enjoy providing exceptional administrative support. You will be the first point of contact for clients, visitors, and staff, ensuring smooth operations and maintaining a positive, organized workplace.
Based in one of Bali’s vibrant locations—Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung—you’ll enjoy a collaborative work culture while contributing to the efficiency of our educational initiatives. If you have a passion for organization, strong communication skills, and a proactive attitude, we’d love to hear from you!
Responsibility
- Serve as the first point of contact for visitors, clients, and staff, providing a warm and professional welcome.
- Manage incoming calls, emails, and inquiries, directing them to the appropriate departments or personnel.
- Maintain and update records, databases, and sales reports with accuracy and confidentiality.
- Prepare, check, and distribute correspondences, including letters, memos, and reports.
- Coordinate office activities, including scheduling meetings, managing calendars, and organizing travel arrangements.
- Assist in the preparation of presentations, documents, and other administrative tasks as needed.
- Ensure the reception area and office spaces are tidy, presentable, and well-equipped.
- Provide general administrative support to various departments, including filing, data entry, and inventory management.
Qualifications
- High school diploma or equivalent; additional certification in office administration is a plus.
- Proven experience as a Receptionist, Office Secretary, or in a similar administrative role.
- Excellent communication skills in English (both written and verbal).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic office equipment.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Friendly, professional demeanor with a customer-service-oriented approach.
- Ability to work independently and as part of a team in a fast-paced environment.
- Familiarity with office management procedures and basic accounting principles is an advantage.