job description
Are you an organized and detail-oriented professional with a passion for administrative excellence? Evergrand Electronic Scientific Technology Sdn Bhd is seeking a Project Site Clerk to join our dynamic team in Bali. In this role, you will play a crucial part in ensuring smooth project operations by managing meeting minutes, site documentation, and day-to-day administrative tasks.
As a Project Site Clerk, you will work closely with project managers and site teams to maintain accurate records, streamline communication, and support project timelines. This is an excellent opportunity for individuals who thrive in fast-paced environments and enjoy contributing to the success of high-impact projects.
If you are proactive, meticulous, and eager to grow in a supportive work environment, we encourage you to apply. Join us and be part of a company that values precision, efficiency, and teamwork.
Responsibility
- Prepare and distribute meeting minutes, ensuring accuracy and timely delivery.
- Maintain and organize project documentation, including contracts, reports, and correspondence.
- Assist in coordinating site activities by liaising with project managers, contractors, and stakeholders.
- Manage administrative tasks such as filing, data entry, and record-keeping to support project operations.
- Monitor and track project timelines, deadlines, and deliverables to ensure compliance.
- Handle incoming and outgoing communications, including emails, calls, and site-related inquiries.
- Support the preparation of project reports and presentations as needed.
- Assist in the procurement and inventory management of office and site supplies.
Qualifications
- Diploma or equivalent in Business Administration, Office Management, or a related field.
- Proven experience in an administrative or clerical role, preferably in a project or site environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic project management tools.
- Excellent organizational and time-management skills with a keen eye for detail.
- Strong written and verbal communication skills in English.
- Ability to work independently and collaboratively in a team-oriented setting.
- Familiarity with documentation control and record-keeping best practices.
- Willingness to travel to project sites as required.