job description
Are you a detail-oriented professional with a passion for driving operational excellence in a dynamic sales and project environment? Private Advertiser is seeking a Project & Sales Administration Executive to join our team in Bali, Indonesia. This is a unique opportunity to play a pivotal role in supporting our sales and project teams, ensuring seamless administration, and contributing to the growth of our business.
In this role, you will be the backbone of our administrative operations, managing critical processes that enable our sales and project teams to deliver exceptional results. You will work closely with cross-functional teams to streamline workflows, maintain accurate records, and provide top-notch support to both internal and external stakeholders. If you thrive in a fast-paced environment and enjoy problem-solving, this role is perfect for you.
Based in the vibrant and culturally rich regions of Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung, you’ll enjoy a dynamic work environment with opportunities for professional growth and development. Join us and be part of a team that values innovation, collaboration, and excellence.
Responsibility
- Manage and coordinate administrative tasks related to sales and project operations, ensuring accuracy and timeliness.
- Prepare and maintain sales reports, project documentation, and client records using CRM and project management tools.
- Liaise with internal teams (sales, finance, logistics) and external stakeholders (clients, vendors) to facilitate smooth project execution.
- Process and track orders, invoices, and contracts, ensuring compliance with company policies and legal requirements.
- Assist in the preparation of proposals, presentations, and other business development materials.
- Monitor project timelines and budgets, providing administrative support to ensure deliverables are met on schedule.
- Handle correspondence, scheduling, and communication on behalf of the sales and project teams.
- Identify opportunities to improve administrative processes and implement efficient solutions.
Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field. Relevant experience may substitute for formal education.
- Minimum of 2-3 years of experience in sales administration, project coordination, or office management.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with CRM software (e.g., Salesforce, HubSpot).
- Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
- Excellent communication and interpersonal skills, with a customer-centric approach.
- Attention to detail and a high level of accuracy in data entry and documentation.
- Ability to work independently and collaboratively in a team-oriented environment.
- Fluency in English (written and spoken); knowledge of Indonesian (Bahasa) is a plus.