job description
Join Nanyang Technological University (NTU), a globally renowned institution at the forefront of computing, data science, and technological innovation. As a Project Officer, you will play a pivotal role in supporting cutting-edge research initiatives by providing expert project coordination and administrative assistance to our dynamic teams.
This is a unique opportunity to contribute to world-class academic and industry-driven projects while working remotely from the vibrant and inspiring environment of Bali, Indonesia. You will collaborate with leading researchers, faculty, and cross-functional teams to ensure seamless project execution, compliance, and stakeholder communication.
If you are a detail-oriented professional with a passion for organization, problem-solving, and supporting high-impact initiatives, we invite you to apply and be part of NTU’s mission to drive innovation in AI, data science, and computational research.
Responsibility
- Coordinate and monitor project timelines, milestones, and deliverables to ensure on-time completion.
- Prepare and maintain comprehensive project documentation, including reports, meeting minutes, and financial records.
- Liaise with internal and external stakeholders, including researchers, faculty, and industry partners, to facilitate smooth project execution.
- Assist in budget tracking, expense reporting, and procurement processes for project-related activities.
- Organize and schedule meetings, workshops, and events, including logistics and participant coordination.
- Support the preparation of grant proposals, progress reports, and other administrative submissions.
- Implement and maintain project management tools (e.g., Trello, Asana, or MS Project) to enhance team productivity.
- Ensure compliance with university policies, funding agency requirements, and ethical research standards.
Qualifications
- Bachelor’s degree in Business Administration, Project Management, or a related field (or equivalent experience).
- Minimum 2-3 years of experience in project coordination, administrative support, or a similar role, preferably in an academic or research environment.
- Strong organizational and time-management skills with the ability to handle multiple priorities in a fast-paced setting.
- Excellent written and verbal communication skills in English; proficiency in additional languages is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software.
- Familiarity with budget tracking, financial reporting, and procurement processes is highly desirable.
- Ability to work independently with minimal supervision while contributing to a collaborative team environment.
- Experience in higher education, research institutions, or tech-driven projects is an advantage.