job description
Are you a detail-oriented professional with a passion for project coordination and administrative excellence? Multilink Tech Engineering Sdn Bhd, a leading engineering and technology solutions provider, is seeking a skilled Project Administrator to join our dynamic team in Bali, Indonesia (with remote/hybrid work options available).
In this role, you will play a crucial part in ensuring the smooth execution of engineering projects by providing comprehensive administrative support, maintaining documentation, and facilitating communication between project teams, clients, and stakeholders. If you thrive in a fast-paced environment and have a knack for organization, this is an excellent opportunity to grow your career with a globally recognized company.
As our ideal candidate, you bring strong multitasking abilities, exceptional communication skills, and a proactive approach to problem-solving. You will work closely with project managers to track progress, manage deadlines, and ensure all project documentation is accurate and up-to-date. This role offers a unique blend of administrative and project coordination responsibilities, making it perfect for someone looking to expand their skill set in a technical environment.
Bali’s vibrant culture, stunning landscapes, and growing tech community make it an ideal location for professionals seeking work-life balance. Whether you prefer the creative energy of Ubud, the beachside lifestyle of Canggu, or the urban convenience of Denpasar, this role offers flexibility to suit your preferences. Join us and be part of a team that values innovation, collaboration, and excellence.
Responsibility
- Provide comprehensive administrative support to project managers and engineering teams, ensuring smooth project execution.
- Maintain and organize project documentation, including contracts, reports, and correspondence, ensuring accuracy and accessibility.
- Coordinate project meetings, prepare agendas, take minutes, and follow up on action items to keep projects on track.
- Track project timelines, milestones, and deliverables, and communicate updates to stakeholders in a timely manner.
- Assist in budget tracking and expense management, ensuring alignment with project financial goals.
- Facilitate communication between internal teams, clients, and external partners to ensure clarity and collaboration.
- Prepare and distribute project status reports, presentations, and other materials for internal and external use.
- Ensure compliance with company policies, industry standards, and regulatory requirements in all project activities.
Qualifications
- Bachelor’s degree in Business Administration, Project Management, Engineering, or a related field (or equivalent experience).
- Minimum of 2-3 years of experience in project administration, office support, or a similar role, preferably in an engineering or technical environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools (e.g., Trello, Asana, or MS Project).
- Strong organizational and time-management skills, with the ability to prioritize tasks in a fast-paced environment.
- Excellent written and verbal communication skills in English (additional languages are a plus).
- Detail-oriented with a high level of accuracy in data entry, documentation, and reporting.
- Ability to work independently, take initiative, and solve problems proactively.
- Experience with budget tracking, expense management, or financial reporting is a plus.