job description
Join Adecco as a Program Administrator Assistant in the vibrant heart of Bali! This exciting 5-month contract role offers the perfect opportunity to leverage your administrative and logistical expertise in a dynamic, fast-paced environment. Based in Badungâcovering key areas like Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, and Kutaâyouâll play a pivotal role in ensuring seamless operations for our programs.
Weâre seeking a detail-oriented professional with a proven track record in administrative support, logistics coordination, or office management. Your organizational skills will be critical in maintaining efficient workflows, managing documentation, and supporting cross-functional teams. Whether youâre coordinating schedules, handling correspondence, or optimizing processes, your contributions will directly impact our operational success.
This position is ideal for candidates who thrive in collaborative settings, enjoy problem-solving, and are passionate about delivering high-quality administrative support. With Adeccoâs global reputation for excellence, youâll gain invaluable experience while working in one of the worldâs most sought-after destinations.
Responsibility
- Manage and organize program-related documentation, ensuring accuracy and timely filing.
- Coordinate logistics for meetings, events, and travel arrangements for team members and stakeholders.
- Assist in preparing reports, presentations, and correspondence for internal and external distribution.
- Liaise with vendors, clients, and partners to facilitate smooth program execution.
- Maintain calendars, schedule appointments, and prioritize tasks for program managers.
- Monitor inventory of office supplies and equipment, placing orders as needed.
- Handle data entry, database updates, and basic financial tracking for program budgets.
- Provide general administrative support, including email management and phone inquiries.
Qualifications
- Minimum 1-2 years of experience as an Administrative Assistant, Logistics Coordinator, or Office Manager.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong organizational and time-management skills with the ability to multitask.
- Excellent written and verbal communication skills in English.
- Attention to detail and a proactive approach to problem-solving.
- Experience with basic bookkeeping or expense tracking is a plus.
- Ability to work independently and collaboratively in a team environment.
- Familiarity with project management tools (e.g., Trello, Asana) is advantageous.