job description
Are you a highly organized and proactive professional looking to support a dynamic executive team? City University Malaysia is seeking a Personal Assistant to the Director to provide top-tier administrative and operational support in our vibrant Bali locations. This role is perfect for individuals who thrive in fast-paced environments and are passionate about ensuring seamless operations for senior leadership.
As the Personal Assistant, you will be the backbone of the Director’s office, managing schedules, coordinating meetings, and handling confidential communications with discretion. You will also play a key role in facilitating smooth operations across our Bali campuses, ensuring that administrative tasks are executed with precision and efficiency.
This is a unique opportunity to work in a multicultural and academic setting while enjoying the beauty and tranquility of Bali. If you are detail-oriented, resourceful, and committed to excellence, we invite you to apply and become an integral part of our team.
Responsibility
- Manage the Director’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Act as the primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy.
- Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
- Handle confidential information with discretion and maintain strict confidentiality at all times.
- Assist in the preparation of budgets, expense reports, and financial documentation.
- Liaise with other departments to ensure smooth workflow and efficient operations.
- Provide general administrative support, including filing, data entry, and office management tasks.
Qualifications
- Bachelor’s degree in Business Administration, Office Management, or a related field.
- Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
- Excellent organizational and time-management skills with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills in English; proficiency in additional languages is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management tools.
- High level of discretion and integrity in handling confidential information.
- Ability to work independently with minimal supervision and adapt to changing priorities.
- Familiarity with academic or corporate environments is an advantage.