job description
Join Bintang Indonesia Gempita as a Personal Assistant and play a pivotal role in supporting the daily operations and personal needs of our leadership team. This position offers a unique opportunity to work closely with senior management, ensuring seamless coordination of professional and personal tasks. Based in the vibrant regions of Bali, including Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, and Badung, this role is ideal for highly organized, proactive, and discreet professionals who thrive in dynamic environments.
As a Personal Assistant, you will be responsible for managing schedules, coordinating travel arrangements, handling confidential information, and providing administrative support. Your ability to anticipate needs, solve problems efficiently, and maintain a high level of professionalism will be key to your success. If you are detail-oriented, resourceful, and committed to delivering exceptional service, we invite you to apply and become an integral part of our team.
Responsibility
- Manage and coordinate the daily schedule, appointments, and meetings for the executive team.
- Handle personal errands, including grocery shopping, dry cleaning, and other household tasks as needed.
- Arrange travel itineraries, including flights, accommodations, and transportation, ensuring all details are meticulously planned.
- Act as a liaison between the executive and internal/external stakeholders, ensuring clear and professional communication.
- Prepare and organize documents, reports, and presentations with a high degree of accuracy.
- Assist with personal tasks such as gift purchasing, event planning, and managing personal correspondence.
- Maintain confidentiality and discretion in all matters, handling sensitive information with the utmost professionalism.
- Provide administrative support, including email management, phone calls, and general office duties.
Qualifications
- Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
- Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Strong communication skills, both written and verbal, with a professional demeanor.
- High level of discretion and integrity, with the ability to handle confidential information.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
- Flexibility to adapt to changing priorities and work outside standard business hours when necessary.
- A proactive and resourceful approach to problem-solving, with a keen attention to detail.
- Fluency in English and Bahasa Indonesia is preferred.