job description
Join De La Salle - College of Saint Benilde as an Operations Assistant and play a pivotal role in ensuring the smooth and efficient day-to-day operations of our School/Center. This position is ideal for detail-oriented professionals who thrive in dynamic administrative environments and are passionate about organizational excellence.
Based in the vibrant and culturally rich region of Bali, Indonesia, you will contribute to maintaining high standards of administrative support, file management, and operational coordination. Your work will directly impact the productivity and success of our academic and administrative teams.
We offer a competitive salary, a collaborative work environment, and the opportunity to grow within a prestigious educational institution. If you are a proactive, organized, and service-oriented individual, we invite you to apply and become part of our mission to deliver exceptional educational services.
Responsibility
- Assist in the day-to-day administrative operations of the School/Center, ensuring efficiency and accuracy.
- Organize, maintain, and update files, records, and documentation in both physical and digital formats.
- Coordinate and schedule meetings, appointments, and events, including preparation of agendas and minutes.
- Liaise with internal departments, faculty, and external stakeholders to facilitate smooth communication and workflow.
- Prepare and distribute correspondence, reports, and other administrative documents as required.
- Monitor and manage office supplies inventory, placing orders and ensuring adequate stock levels.
- Provide general support to staff and visitors, including handling inquiries and directing them to the appropriate personnel.
- Assist in the implementation of operational policies, procedures, and best practices to enhance productivity.
Qualifications
- Bachelor’s degree in Business Administration, Office Management, or a related field.
- At least 1-2 years of experience in an administrative or operations support role, preferably in an academic or corporate setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office productivity tools.
- Strong organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills in English.
- High attention to detail and problem-solving abilities.
- Ability to work independently and collaboratively in a fast-paced environment.
- Familiarity with file management systems and basic data entry is a plus.