job description
Join Zeoniq Malaysia Sdn Bhd as an Operations Admin Executive and play a pivotal role in ensuring seamless regional administrative operations. Based in the vibrant hub of Canggu, Bali, you will be the backbone of our administrative support, managing critical documentation, financial processes, and multi-task coordination with precision and efficiency.
This is a unique opportunity for detail-oriented professionals who thrive in dynamic environments. You will collaborate with cross-functional teams to streamline workflows, enhance accuracy in financial documentation, and contribute to the operational excellence of our growing organization. With a competitive salary range of IDR 8.5M – 12.8M per month, this role offers both professional growth and the chance to work in one of Southeast Asia’s most inspiring locations.
If you are passionate about organization, have a keen eye for detail, and enjoy supporting regional operations, we invite you to apply and become part of a team that values efficiency, accuracy, and innovation.
Responsibility
- Prepare and process quotations, invoices, and purchase orders with high accuracy and adherence to company policies.
- Manage and maintain regional administrative documentation, ensuring compliance with internal and external requirements.
- Coordinate with finance, sales, and logistics teams to streamline operational workflows and resolve discrepancies.
- Handle multi-currency transactions and ensure timely processing of financial records.
- Develop and implement efficient filing systems for digital and physical documents to enhance retrieval and organization.
- Assist in monthly reporting by compiling data, generating reports, and presenting findings to management.
- Liaise with vendors, clients, and internal stakeholders to facilitate smooth communication and issue resolution.
- Support ad-hoc administrative tasks and project coordination as assigned by the operations manager.
Qualifications
- Minimum Diploma or Bachelor’s degree in Business Administration, Finance, or a related field.
- Proven experience (2+ years) in administrative, operations, or finance support roles, preferably in a regional or multinational setting.
- Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and ERP systems.
- Excellent attention to detail and ability to manage multiple tasks under tight deadlines.
- Fluent in English (written and verbal); additional languages are a plus.
- Experience with invoice processing, quotation preparation, and financial documentation.
- Strong organizational, communication, and problem-solving skills.
- Ability to work independently and collaboratively in a fast-paced, multicultural environment.