job description
Join Collectius as an Operations Admin Executive and play a pivotal role in ensuring seamless administrative operations across our dynamic teams. Based in the vibrant regions of Bali, you will serve as the first point of contact for all incoming and outgoing files, providing essential liaison support to our Mediators and internal stakeholders. This role is perfect for detail-oriented professionals who thrive in fast-paced environments and are passionate about delivering exceptional administrative support.
At Collectius, we value efficiency, collaboration, and innovation. As an Operations Admin Executive, you will contribute to the smooth functioning of our operations, ensuring that all administrative processes are executed with precision and excellence. If you are organized, proactive, and eager to grow in a supportive and dynamic work environment, we invite you to apply and become a key member of our team.
Responsibility
- Serve as the primary point of contact for all incoming and outgoing files, ensuring accurate and timely processing.
- Provide administrative support to Mediators and internal teams, facilitating smooth communication and workflow.
- Maintain and update administrative records, ensuring data accuracy and confidentiality.
- Coordinate and schedule meetings, appointments, and travel arrangements for team members.
- Assist in the preparation and distribution of reports, documents, and correspondence.
- Monitor and manage office supplies, ensuring adequate stock levels and timely replenishment.
- Handle inquiries and requests from clients and internal stakeholders, providing prompt and professional responses.
- Support the implementation of administrative policies and procedures to enhance operational efficiency.
Qualifications
- Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
- Proven experience in an administrative or operations support role, preferably in a corporate or financial services environment.
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
- Strong communication and interpersonal skills, with a customer-centric approach.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other administrative software.
- High level of attention to detail and accuracy in handling documents and data.
- Ability to work independently and collaboratively in a team-oriented environment.
- Familiarity with basic financial or legal terminology is a plus.