job description
Join Search Personnel as an Operations Admin Assistant and play a pivotal role in ensuring seamless daily operations in our dynamic team. This position is ideal for detail-oriented professionals who thrive in fast-paced environments and enjoy coordinating multiple tasks with precision.
Based in the vibrant regions of Bali, you will be responsible for managing quotations, scheduling, reporting, billing, and customer support while maintaining meticulous document control. Your organizational skills will directly contribute to the efficiency and success of our operations.
If you are a proactive individual with a knack for problem-solving and a passion for administrative excellence, we invite you to apply and grow with us in this exciting role.
Responsibility
- Coordinate and prepare quotations for clients, ensuring accuracy and timely delivery.
- Manage scheduling for meetings, appointments, and operational tasks.
- Generate and maintain reports to track operational performance and key metrics.
- Handle billing processes, including invoicing and payment tracking.
- Provide exceptional customer support, addressing inquiries and resolving issues promptly.
- Oversee document control, ensuring all records are organized, updated, and securely stored.
- Collaborate with cross-functional teams to streamline workflows and improve efficiency.
- Assist in the preparation of operational budgets and financial forecasts.
Qualifications
- Diploma or Bachelor's degree in Business Administration, Operations Management, or a related field.
- Proven experience in an administrative or operations support role.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and office management software.
- Strong organizational and time-management skills with the ability to multitask.
- Excellent communication and interpersonal skills for effective team collaboration.
- Attention to detail and a high level of accuracy in data entry and reporting.
- Ability to work independently and as part of a team in a fast-paced environment.
- Familiarity with basic accounting principles and billing processes is a plus.