job description
Are you a dynamic and proactive professional who thrives in a fast-paced environment? We are seeking an Office Secretary cum Personal Assistant to join our team in beautiful Bali. This role is perfect for someone who enjoys variety, thinks on their feet, and takes pride in staying one step ahead. You will be the backbone of our office operations, ensuring smooth day-to-day activities while providing high-level administrative support to our executives.
Based in the vibrant and picturesque location of Canggu, this position offers a unique blend of professional growth and a serene work environment. If you are organized, detail-oriented, and passionate about making a difference, we would love to hear from you.
Responsibility
- Manage and maintain executive calendars, scheduling meetings, and coordinating travel arrangements.
- Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
- Prepare and edit documents, reports, and presentations with a high degree of accuracy.
- Organize and maintain office files, records, and databases.
- Assist in the planning and execution of office events and meetings.
- Act as a liaison between executives and internal/external stakeholders.
- Perform general office duties such as ordering supplies, managing inventory, and ensuring a tidy workspace.
- Provide personal assistance to executives, including managing personal schedules and errands.
Qualifications
- Proven experience as an Office Secretary, Personal Assistant, or in a similar administrative role.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to multitask and prioritize tasks effectively.
- High level of discretion and confidentiality.
- Familiarity with office management procedures and basic accounting principles.
- Bachelor's degree in Business Administration or a related field is a plus.