job description
A leading multinational company in the financial services industry is seeking a highly organized and proactive Executive Assistant to join their dynamic team in Bali. This is a fantastic opportunity to support senior executives, manage complex schedules, and contribute to the smooth operation of a global business.
As an Executive Assistant, you will play a pivotal role in ensuring seamless communication, coordinating high-level meetings, and handling confidential information with discretion. The ideal candidate will have exceptional organizational skills, a keen eye for detail, and the ability to thrive in a fast-paced environment.
If you are a motivated professional with a passion for excellence and a desire to grow within a prestigious organization, we encourage you to apply.
Responsibility
- Manage and coordinate complex calendars, appointments, and travel arrangements for senior executives.
- Act as the primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy.
- Organize and facilitate meetings, including agenda preparation, minute-taking, and follow-up actions.
- Handle confidential information with discretion and maintain the highest level of professionalism.
- Assist in project management and coordinate cross-functional initiatives as needed.
- Conduct research and compile data to support executive decision-making.
- Provide administrative support, including expense reporting, invoice processing, and office management.
Qualifications
- Bachelor's degree in Business Administration, Communications, or a related field.
- Minimum of 3 years of experience as an Executive Assistant or in a similar administrative role.
- Exceptional organizational and time-management skills with the ability to multitask effectively.
- Strong written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- High level of discretion and the ability to handle sensitive information confidentially.
- Proactive mindset with a strong sense of initiative and problem-solving abilities.
- Experience in the financial services industry is a plus.