job description
Join Auramind AI Technology Sdn Bhd as an Office Administrator / Secretary in the vibrant heart of Canggu, Bali! We are seeking a detail-oriented and proactive professional to provide comprehensive administrative support to our dynamic team. This role is perfect for individuals who thrive in fast-paced environments and are passionate about ensuring smooth office operations.
As part of our innovative team, you will play a crucial role in managing schedules, coordinating travel arrangements, handling documents, and supporting financial tasks. Your organizational skills and ability to multitask will contribute directly to the efficiency and success of our operations. If you are looking for a rewarding career in a modern and collaborative workspace, this is the opportunity for you!
Bali offers a unique blend of work-life balance with its stunning beaches, rich culture, and thriving expat community. Enjoy the benefits of working in a tropical paradise while advancing your career with a forward-thinking company.
Responsibility
- Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and prepare documents, reports, and presentations with a high level of accuracy and attention to detail.
- Handle incoming and outgoing communications, including emails, phone calls, and correspondence.
- Assist with basic financial tasks such as expense tracking, invoice processing, and budget monitoring.
- Organize and maintain office supplies, equipment, and inventory to ensure smooth daily operations.
- Provide logistical support for meetings, events, and conferences, including venue booking and catering arrangements.
- Act as a liaison between internal teams and external stakeholders, ensuring effective communication and follow-up.
- Perform general administrative duties, including filing, data entry, and office organization.
Qualifications
- Proven experience as an Office Administrator, Secretary, or in a similar administrative role.
- Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills in English; proficiency in additional languages is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office management tools.
- High level of discretion and confidentiality when handling sensitive information.
- Ability to work independently and collaboratively in a team-oriented environment.
- Strong problem-solving skills and a proactive approach to addressing challenges.
- Familiarity with basic financial tasks and bookkeeping is an advantage.