job description
Join Jessicat's Medi-Spa, a boutique wellness retreat, as an Office Administrator in beautiful Bali! We are seeking a creative, highly efficient, and detail-oriented professional to support our administrative operations across our locations in Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, and Badung.
As the backbone of our operations, you will ensure seamless day-to-day management, client coordination, and administrative excellence. This is a fantastic opportunity for someone passionate about wellness and organization to thrive in a dynamic, luxury-focused environment.
If you are proactive, tech-savvy, and eager to contribute to a growing business, we’d love to hear from you!
Responsibility
- Manage daily office operations, including scheduling, correspondence, and client inquiries.
- Coordinate appointments, treatments, and follow-ups for clients across multiple locations.
- Maintain accurate records, databases, and filing systems for compliance and efficiency.
- Assist in inventory management, supplier coordination, and procurement of office/medical supplies.
- Handle financial tasks such as invoicing, expense tracking, and basic bookkeeping.
- Support marketing efforts by updating social media, newsletters, and promotional materials.
- Act as a liaison between staff, clients, and management to ensure smooth communication.
- Organize events, workshops, and team meetings as needed.
Qualifications
- Proven experience in office administration, preferably in a spa, wellness, or healthcare setting.
- Excellent organizational and multitasking abilities with strong attention to detail.
- Proficiency in Microsoft Office, Google Workspace, and basic accounting software.
- Outstanding written and verbal communication skills in English.
- Ability to work independently and collaboratively in a fast-paced environment.
- Customer service-oriented mindset with a professional and friendly demeanor.
- Knowledge of Bali’s wellness industry is a plus.
- Flexibility to travel between locations as required.