job description
Join Alcon, a global leader in eye care, as an Office Administrator in beautiful Bali! This role offers a unique opportunity to support our dynamic team while enjoying the vibrant culture and stunning landscapes of Indonesia. As an Office Administrator, you will play a pivotal role in ensuring smooth workplace operations, coordinating events, managing procurement, and providing exceptional stakeholder support. If you are organized, detail-oriented, and passionate about creating an efficient work environment, we want to hear from you!
Alcon is committed to fostering a collaborative and innovative workplace. In this role, you will work closely with cross-functional teams to enhance workplace services, streamline administrative processes, and contribute to the overall success of our operations. This is a fantastic opportunity to grow your career in a supportive and forward-thinking organization.
Responsibility
- Manage day-to-day office operations, including workplace services, to ensure a productive and efficient work environment.
- Coordinate and execute company events, meetings, and travel arrangements for staff and stakeholders.
- Oversee procurement processes, including vendor management, purchasing, and inventory control.
- Provide administrative support to various departments, including document management, correspondence, and reporting.
- Act as a liaison between internal teams and external stakeholders, ensuring clear and effective communication.
- Maintain office supplies and equipment, ensuring availability and functionality at all times.
- Assist in budget tracking and expense management for office-related activities.
- Support HR functions, including onboarding new employees and maintaining employee records.
Qualifications
- Proven experience as an Office Administrator or in a similar administrative role.
- Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
- Excellent communication and interpersonal skills for stakeholder engagement.
- Proficiency in Microsoft Office Suite and office management software.
- Experience in procurement, event planning, and vendor management is highly desirable.
- Detail-oriented with a proactive approach to problem-solving.
- Ability to work independently and collaboratively in a fast-paced environment.
- Familiarity with HR processes and administrative support is a plus.