job description
Join Duke-NUS Medical School as a Management Assistant Officer in our vibrant Bali office. This 1-year contract role offers a unique opportunity to enhance your administrative expertise and risk analysis skills in a supportive, collaborative environment. You will play a pivotal role in ensuring smooth operations, supporting senior management, and contributing to strategic initiatives.
Based in the serene and inspiring setting of Canggu, this position is ideal for detail-oriented professionals seeking to grow their career in a dynamic, international academic institution. Enjoy a competitive salary, professional development opportunities, and the chance to work alongside leading experts in medical education and research.
If you are a proactive, organized individual with a passion for excellence, we invite you to apply and become part of our mission to advance healthcare through education and innovation.
Responsibility
- Provide comprehensive administrative support to senior management, including scheduling, correspondence, and document preparation.
- Assist in risk analysis and management by compiling data, generating reports, and identifying potential operational risks.
- Coordinate meetings, workshops, and events, ensuring seamless logistics and follow-up actions.
- Maintain and organize confidential records, databases, and filing systems with high accuracy.
- Liaise with internal departments and external stakeholders to facilitate efficient communication and collaboration.
- Support budget tracking and financial reporting under the guidance of the finance team.
- Contribute to process improvement initiatives by identifying inefficiencies and proposing solutions.
- Assist in the preparation of presentations, proposals, and other strategic documents.
Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field.
- Minimum of 2 years of experience in an administrative or office support role, preferably in an academic or healthcare setting.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management tools.
- Excellent organizational and time-management skills with the ability to multitask and prioritize effectively.
- High attention to detail and problem-solving abilities.
- Professional communication skills, both written and verbal, in English.
- Ability to handle sensitive information with discretion and confidentiality.
- Familiarity with risk management principles and basic financial tracking is a plus.