job description
Join PT ProEducation Indonesia as a Front Office Administrator and play a pivotal role in delivering exceptional administrative support in one of Bali’s most dynamic work environments. This position is ideal for detail-oriented professionals who thrive in fast-paced settings and take pride in creating a welcoming, efficient front office experience.
As the first point of contact for visitors, clients, and staff, you will ensure seamless day-to-day operations by managing reception duties, coordinating communications, and maintaining organized administrative systems. Your contributions will directly enhance productivity and reflect the company’s commitment to professionalism and excellence.
Based in the vibrant regions of Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung, this role offers the opportunity to work in a culturally rich and professionally rewarding environment. Whether you’re greeting international clients, managing schedules, or supporting team logistics, your role will be integral to the smooth functioning of our operations.
Responsibility
- Manage front desk operations, including greeting visitors, answering phone calls, and handling inquiries with professionalism and courtesy.
- Coordinate meeting room bookings, travel arrangements, and office logistics to support daily business activities.
- Maintain accurate records, including visitor logs, correspondence, and administrative documents, ensuring confidentiality and organization.
- Process and distribute incoming and outgoing mail, packages, and deliveries efficiently.
- Assist in preparing reports, presentations, and other administrative documents as required by management.
- Monitor and manage office supplies inventory, placing orders and ensuring availability of essential materials.
- Liaise with internal departments and external partners to facilitate smooth communication and collaboration.
- Uphold a clean, organized, and professional front office environment that reflects the company’s brand and values.
Qualifications
- Minimum of 2 years of experience in front office, reception, or administrative roles, preferably in a corporate or educational setting.
- Excellent command of English (written and verbal); proficiency in Indonesian is a plus.
- Strong organizational and multitasking skills, with the ability to prioritize tasks in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
- Exceptional interpersonal and communication skills, with a customer-service-oriented mindset.
- High attention to detail and problem-solving abilities to handle inquiries and resolve issues efficiently.
- Ability to work independently and collaboratively as part of a team.
- Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field is preferred.