job description
Join Creativesdot as a Front Desk Receptionist & Administrative Assistant in the vibrant heart of Bali! This is a unique opportunity to be the welcoming face of our dynamic team while ensuring seamless office operations. If you thrive in a fast-paced environment, possess exceptional organizational skills, and take pride in delivering outstanding customer service, this role is perfect for you.
As the first point of contact for clients, visitors, and team members, you will play a pivotal role in creating a positive and professional atmosphere. Your ability to multitask—from managing communications to coordinating schedules—will be key to keeping our operations running smoothly. Whether you're greeting guests with a warm smile, handling inquiries with professionalism, or maintaining an organized workspace, your contributions will directly impact our success.
Based in Canggu, one of Bali’s most creative and energetic hubs, this part-time position offers flexibility and the chance to work in a collaborative, international setting. Ideal for detail-oriented individuals with a passion for administration, this role combines front desk duties with essential office support to ensure efficiency and excellence in all we do.
Responsibility
- Greet and welcome visitors, clients, and employees with a professional and friendly demeanor.
- Manage incoming calls, emails, and messages, ensuring prompt and courteous responses.
- Coordinate and maintain office schedules, including meetings, appointments, and event calendars.
- Handle administrative tasks such as filing, data entry, and document preparation.
- Monitor and order office supplies, ensuring inventory is well-stocked and organized.
- Assist in the preparation of reports, presentations, and other business documents.
- Maintain a clean, tidy, and inviting reception area and common workspace.
- Provide general support to team members and management as needed.
Qualifications
- Proven experience in a front desk, receptionist, or administrative role (1+ years preferred).
- Excellent verbal and written communication skills in English.
- Strong organizational and time-management abilities with a keen eye for detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic office equipment.
- Friendly, approachable, and professional attitude with a customer-service mindset.
- Ability to work independently and collaboratively in a fast-paced environment.
- High school diploma or equivalent; additional certification in office administration is a plus.
- Flexibility to adapt to varying schedules and workloads in a part-time capacity.