job description
Join Nanyang Tech, a dynamic and innovative technology leader, as we expand our operations in the heart of Bali. We’re seeking a professional and personable Front Desk & Administrative Coordinator to serve as the first point of contact for our office in Canggu. This role offers a supportive work environment, flexible arrangements, and clear pathways for career growth in a fast-paced, forward-thinking company.
As the face of our organization, you’ll play a pivotal role in ensuring smooth daily operations, fostering a welcoming atmosphere for clients and team members, and providing essential administrative support. Whether you’re managing communications, coordinating meetings, or maintaining office efficiency, your contributions will directly impact our success.
Bali’s vibrant expat community and thriving tech scene make this an exciting opportunity for professionals who thrive in collaborative, multicultural settings. If you’re organized, proactive, and passionate about delivering exceptional service, we’d love to hear from you.
Responsibility
- Greet and assist visitors, clients, and employees with professionalism and courtesy, ensuring a positive first impression.
- Manage incoming calls, emails, and correspondence, directing inquiries to the appropriate departments efficiently.
- Coordinate meeting schedules, book conference rooms, and prepare necessary materials for internal and external stakeholders.
- Maintain office supplies inventory, place orders as needed, and ensure the workspace is well-organized and presentable.
- Handle administrative tasks such as filing, data entry, and document preparation with accuracy and attention to detail.
- Assist in onboarding new employees by preparing workstations, distributing access credentials, and providing orientation support.
- Liaise with vendors, service providers, and landlords to address office-related needs and resolve issues promptly.
- Support HR and finance teams with payroll processing, expense reports, and other clerical duties as required.
Qualifications
- Minimum 2 years of experience in a receptionist, administrative, or office support role, preferably in a corporate or tech environment.
- Excellent English communication skills (written and verbal); proficiency in Indonesian (Bahasa) is a plus.
- Strong organizational and multitasking abilities, with a keen eye for detail and a proactive approach to problem-solving.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office management software.
- Demonstrated ability to work independently and collaboratively in a fast-paced, multicultural setting.
- High level of professionalism, discretion, and customer service orientation.
- Flexibility to adapt to changing priorities and occasional overtime to meet business needs.
- Diploma or degree in Business Administration, Office Management, or a related field is preferred.