job description
Join ServiceFirst CX as a Facilities & Vendor Management Specialist and play a pivotal role in ensuring seamless operations across our dynamic workspaces in Bali. This position is ideal for a detail-oriented professional who thrives in managing vendor relationships, facility projects, and administrative processes in a fast-paced environment.
Based in the vibrant heart of Canggu, Bali, you will oversee end-to-end vendor management, contract negotiations, and facility maintenance to support our growing team. Your expertise will directly contribute to creating an efficient, safe, and productive workplace while optimizing operational costs.
If you are passionate about facilities management, vendor coordination, and process improvement, we invite you to bring your skills to a company that values innovation, collaboration, and excellence.
Responsibility
- Serve as the primary point of contact for all vendor-related activities, including sourcing, onboarding, and performance evaluation.
- Manage full-cycle contract administration, ensuring compliance with company policies and legal requirements.
- Coordinate facility maintenance, repairs, and upgrades to ensure a safe and functional workspace.
- Process and track vendor payments, invoices, and financial documentation with accuracy.
- Develop and implement vendor programs to enhance service quality and cost efficiency.
- Oversee facility projects, from planning to execution, while adhering to budgets and timelines.
- Maintain organized records of contracts, warranties, and service agreements.
- Collaborate with cross-functional teams to address facility-related needs and improvements.
Qualifications
- Bachelor’s degree in Business Administration, Facilities Management, or a related field.
- Minimum of 3 years of experience in vendor management, procurement, or facilities administration.
- Strong negotiation and contract management skills.
- Proficient in financial tracking, budgeting, and payment processing.
- Excellent organizational and multitasking abilities.
- Familiarity with facility maintenance and project coordination.
- Proficient in Microsoft Office Suite and facility management software.
- Strong communication skills in English (written and verbal).