job description
Join iOPEX Technologies as a Facilities Management Specialist & General Admin Team Leader and take the next step in your career in a dynamic, fast-paced environment. This role offers a unique opportunity to lead administrative operations while ensuring seamless facility management in our Bali offices.
As a key member of our team, you will oversee daily administrative functions, optimize workspace efficiency, and drive operational excellence. Your leadership will be instrumental in maintaining a productive and well-organized work environment, enabling our teams to focus on innovation and growth.
At iOPEX Technologies, we empower our employees to reach their highest potential. If you are a proactive, detail-oriented professional with a passion for organization and team leadership, we invite you to apply now and become an iOPEXian!
Responsibility
- Oversee and coordinate daily administrative operations, ensuring smooth workflow and efficiency.
- Manage facility maintenance, including office equipment, utilities, and vendor contracts.
- Lead and mentor the general admin team, fostering a culture of accountability and collaboration.
- Develop and implement administrative policies, procedures, and best practices.
- Monitor and optimize workspace utilization, ensuring a safe and productive environment.
- Coordinate with IT, HR, and other departments to streamline cross-functional processes.
- Handle procurement, inventory management, and budget tracking for administrative expenses.
- Ensure compliance with local regulations, health, and safety standards.
Qualifications
- Bachelor’s degree in Business Administration, Facility Management, or a related field.
- Minimum of 5 years of experience in facilities management or general administration, with at least 2 years in a leadership role.
- Strong organizational, problem-solving, and multitasking abilities.
- Excellent communication and interpersonal skills to liaise with stakeholders at all levels.
- Proficiency in office management software, MS Office Suite, and basic project management tools.
- Familiarity with health, safety, and compliance regulations in Indonesia.
- Proven ability to manage budgets, negotiate contracts, and optimize operational costs.
- High attention to detail and a proactive approach to process improvement.