job description
Join Jurukur Pinang, a leading land surveying firm, as an Experienced Secretary in the vibrant heart of Canggu, Bali. We are seeking a highly organized and professional individual to support our administrative operations and ensure seamless office management.
As a key member of our team, you will play a crucial role in maintaining efficient office workflows, managing correspondence, and providing exceptional support to our surveying professionals. This is an excellent opportunity for a detail-oriented and proactive individual to grow within a dynamic and respected firm.
If you thrive in a structured yet fast-paced environment and have a passion for administrative excellence, we invite you to apply and become an integral part of our success.
Responsibility
- Manage and organize daily office operations, including scheduling appointments, meetings, and travel arrangements.
- Handle incoming and outgoing correspondence, including emails, letters, and phone calls, ensuring timely and professional responses.
- Maintain and update office records, databases, and filing systems to ensure accuracy and accessibility.
- Prepare and edit documents, reports, and presentations with a high level of attention to detail.
- Coordinate with internal teams and external stakeholders to facilitate smooth communication and workflow.
- Assist in the preparation of financial documents, invoices, and expense reports as needed.
- Oversee office supply inventory and place orders to ensure adequate stock levels.
- Provide administrative support to the surveying team, including data entry and document management.
Qualifications
- Proven experience as a Secretary or in a similar administrative role, preferably in a professional services firm.
- Excellent written and verbal communication skills in English and Bahasa Indonesia.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
- Strong organizational and time-management skills with the ability to multitask and prioritize effectively.
- High level of discretion and confidentiality when handling sensitive information.
- Ability to work independently with minimal supervision while contributing to a collaborative team environment.
- Strong problem-solving skills and a proactive approach to addressing challenges.
- Diploma or degree in Business Administration, Secretarial Studies, or a related field is a plus.