job description
Join Vantage Financial Corporation as our Facilities and Administrative Supervisor and play a pivotal role in ensuring our offices across Baliâincluding Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, and Badungâoperate seamlessly. This is a dynamic opportunity for a detail-oriented professional to oversee facility management, administrative operations, and workplace optimization in one of Southeast Asiaâs most vibrant business hubs.
In this role, you will be responsible for maintaining a safe, efficient, and welcoming work environment for our teams and clients. From coordinating maintenance and vendor relationships to managing office supplies and compliance with local regulations, your expertise will directly impact productivity and employee satisfaction. If you thrive in a fast-paced environment, possess strong organizational skills, and are passionate about creating exceptional workspaces, weâd love to hear from you.
Bali offers a unique blend of professional growth and lifestyle benefits, making it an ideal location for this role. As part of our team, youâll enjoy competitive compensation, opportunities for career advancement, and the chance to work in a culturally rich and scenic setting.
Responsibility
- Oversee daily operations of office facilities across multiple locations in Bali, ensuring a safe, functional, and aesthetically pleasing work environment.
- Coordinate with vendors, contractors, and service providers for maintenance, repairs, and renovations, ensuring cost-effective and timely execution.
- Manage office supplies, equipment, and inventory, including procurement, distribution, and budget tracking.
- Develop and implement facility policies, procedures, and emergency protocols to ensure compliance with local regulations and company standards.
- Monitor and optimize utility usage (electricity, water, internet) to reduce costs and promote sustainability.
- Liaise with building management, landlords, and local authorities to address facility-related issues and ensure smooth operations.
- Support administrative functions, including meeting room bookings, visitor management, and office event coordination.
- Conduct regular inspections and audits of facilities to identify areas for improvement and ensure adherence to health and safety standards.
Qualifications
- Minimum of 3-5 years of experience in facilities management, administrative supervision, or a related field.
- Proven track record of managing office operations, vendor relationships, and facility maintenance in a multi-location setting.
- Strong knowledge of health, safety, and environmental regulations in Indonesia, particularly in Bali.
- Excellent organizational, problem-solving, and communication skills, with the ability to multitask in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and facility management software/tools.
- Fluency in English and Bahasa Indonesia; additional languages are a plus.
- Bachelorâs degree in Business Administration, Facilities Management, or a related field is preferred but not required.
- Ability to work independently, prioritize tasks, and manage time effectively in a remote or hybrid work setting.