job description
Join Qualfon as a Facilities Administration Coordinator II in the vibrant heart of Bali! This is your opportunity to play a pivotal role in ensuring smooth, efficient, and well-maintained operations across our facilities. You will oversee administrative functions, coordinate maintenance activities, and support a productive work environment for our team.
Based in one of Baliâs most dynamic areasâCanggu, Badungâyouâll work in a collaborative setting while contributing to the operational excellence of a global leader in business process outsourcing. Whether you're managing vendor relationships, optimizing space utilization, or ensuring compliance with safety standards, your work will directly impact our ability to deliver exceptional service.
If you thrive in a fast-paced environment, have a keen eye for detail, and enjoy solving logistical challenges, we want to hear from you. This role offers competitive compensation, professional growth, and the chance to live and work in one of the worldâs most sought-after destinations.
Responsibility
- Coordinate and oversee daily facilities operations, including maintenance, cleaning, and security services.
- Manage vendor and contractor relationships, ensuring high-quality service delivery and cost-effective solutions.
- Conduct regular inspections of facilities to identify and address maintenance or safety issues proactively.
- Develop and implement administrative policies and procedures to improve operational efficiency.
- Monitor and maintain inventory of office supplies, equipment, and furniture, ensuring timely restocking.
- Assist in space planning and office layout adjustments to optimize workflow and employee comfort.
- Ensure compliance with local regulations, health and safety standards, and company policies.
- Prepare reports and budgets related to facilities management for leadership review.
Qualifications
- Bachelorâs degree in Business Administration, Facilities Management, or a related field.
- Minimum of 3 years of experience in facilities administration, office management, or a similar role.
- Strong organizational and project management skills with the ability to multitask.
- Excellent communication and interpersonal skills to liaise with internal teams and external vendors.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and facilities management software.
- Knowledge of health and safety regulations, as well as basic maintenance practices.
- Problem-solving mindset with a proactive approach to identifying and resolving issues.
- Ability to work independently and collaboratively in a fast-paced environment.