job description
Join AYS Building Materials Sdn Bhd, a leading name in the building materials industry, as our next Administrative Assistant in the vibrant and culturally rich island of Bali! This is a full-time role offering a unique blend of professional growth and the opportunity to work in one of the worldâs most sought-after destinations. Whether you prefer a hybrid work arrangement or on-site presence in key locations like Canggu, Ubud, Denpasar, or Kuta, we provide flexibility to suit your lifestyle while ensuring seamless office operations.
As the backbone of our administrative team, you will play a pivotal role in maintaining efficiency, supporting our dynamic workforce, and contributing to the smooth functioning of our daily operations. This role is perfect for a detail-oriented, proactive professional who thrives in a fast-paced environment and is passionate about delivering exceptional organizational support. If youâre looking to advance your career in administration while enjoying Baliâs stunning landscapes, rich culture, and thriving expat community, this is the opportunity for you!
We offer a competitive salary package, opportunities for professional development, and a supportive work environment that values collaboration and innovation. Join us and be part of a team that is shaping the future of the building materials industry in Southeast Asia!
Responsibility
- Administrative Support: Provide comprehensive administrative assistance to the office, including managing correspondence, scheduling meetings, and coordinating travel arrangements for team members.
- Document Management: Prepare, organize, and maintain documents, reports, and records in both digital and physical formats, ensuring confidentiality and easy retrieval.
- Office Coordination: Oversee daily office operations, including managing supplies, coordinating with vendors, and ensuring the office environment is well-maintained and functional.
- Communication Hub: Serve as the primary point of contact for internal and external stakeholders, handling inquiries, directing calls, and facilitating smooth communication across departments.
- Data Entry and Reporting: Accurately input and update data in company systems, generate reports, and assist in analyzing administrative metrics to support decision-making.
- Event and Meeting Support: Organize and coordinate company events, meetings, and workshops, including logistics, invitations, and follow-up actions.
- Compliance and Record-Keeping: Ensure adherence to company policies and regulatory requirements, maintaining accurate records and documentation for audits and compliance purposes.
- Cross-Functional Collaboration: Work closely with other departments, such as HR, Finance, and Operations, to streamline processes and improve overall efficiency.
Qualifications
- Experience: Minimum of 2 years of experience in an administrative or office support role, preferably in a corporate or fast-paced environment.
- Education: Diploma or bachelorâs degree in Business Administration, Office Management, or a related field is a plus.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software or ERP systems.
- Organizational Skills: Exceptional ability to multitask, prioritize tasks, and manage time effectively in a dynamic work environment.
- Communication Skills: Excellent written and verbal communication skills in English; proficiency in Bahasa Indonesia or other languages is an advantage.
- Attention to Detail: Strong focus on accuracy and detail, with the ability to spot errors and inconsistencies in documents and data.
- Problem-Solving: Proactive and resourceful, with the ability to anticipate needs and resolve administrative challenges efficiently.
- Adaptability: Ability to thrive in a multicultural and remote/hybrid work environment, with a willingness to learn and adapt to new tools and processes.
- Work Authorization: Valid work permit or eligibility to work in Indonesia (Bali) is required.