job description
Are you a highly organized and proactive professional looking to play a pivotal role in a dynamic media organization? TV5 Network, Inc. is seeking an Executive Secretary to the Office of the President & CEO to serve as a strategic partner in driving priorities, coordinating key initiatives, and ensuring seamless operations at the highest level of leadership.
In this role, you will be the linchpin of executive communication, stakeholder alignment, and operational efficiency. You will work closely with the President & CEO to translate strategic vision into actionable results, manage high-level correspondence, and facilitate critical decision-making processes. This is a unique opportunity to contribute to the success of a leading media network while honing your skills in a fast-paced, high-impact environment.
If you thrive in a role that demands discretion, adaptability, and exceptional organizational skills, we invite you to apply and become an integral part of our executive team.
Responsibility
- Serve as the primary point of contact for the President & CEO, managing all communications, inquiries, and requests with professionalism and confidentiality.
- Coordinate and prioritize the executive's schedule, including meetings, appointments, and travel arrangements, ensuring optimal time management.
- Prepare and edit correspondence, reports, and presentations on behalf of the executive, ensuring accuracy and alignment with organizational goals.
- Act as a liaison between the executive office and internal/external stakeholders, facilitating smooth communication and collaboration.
- Organize and maintain executive files, records, and documentation, ensuring easy retrieval and compliance with company policies.
- Assist in the planning and execution of high-level meetings, conferences, and corporate events, including logistics and follow-up actions.
- Conduct research, compile data, and prepare briefings to support executive decision-making and strategic initiatives.
- Uphold the highest standards of confidentiality and discretion in handling sensitive information and executive matters.
Qualifications
- Bachelor's degree in Business Administration, Communications, or a related field.
- Minimum of 5 years of experience as an executive secretary, administrative assistant, or in a similar high-level support role.
- Exceptional written and verbal communication skills, with a keen eye for detail and professionalism.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Strong organizational and multitasking abilities, with a proven track record of managing complex schedules and priorities.
- High level of discretion and integrity, with experience handling confidential and sensitive information.
- Ability to work independently, anticipate needs, and take initiative in a fast-paced environment.
- Experience in the media, broadcasting, or corporate sector is a plus.