job description
Join New York Skin Solutions in Bali as an Executive Secretary to the CEO, where you'll play a pivotal role in supporting high-level executive operations in a dynamic and fast-paced environment. This is a unique opportunity to grow your career while working closely with senior leadership in the beauty and wellness industry.
Based in the vibrant coastal town of Canggu, you'll enjoy a perfect work-life balance while contributing to the success of a globally recognized brand. Your organizational skills, discretion, and proactive approach will be key to ensuring seamless communication, efficient administration, and strategic support for the CEO.
If you thrive in a challenging yet rewarding role and are passionate about professional growth, this position offers the ideal platform to showcase your talents and make a meaningful impact.
Responsibility
- Manage the CEO's calendar, appointments, and travel arrangements with precision and confidentiality.
- Serve as the primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy.
- Coordinate and facilitate meetings, including agenda preparation, minute-taking, and follow-up actions.
- Oversee office operations, including supply management, vendor relations, and administrative workflows.
- Handle sensitive information with discretion and maintain strict confidentiality at all times.
- Assist in special projects and initiatives, providing research, analysis, and logistical support.
- Act as a liaison between the CEO and other departments, ensuring alignment and efficient execution of priorities.
Qualifications
- Bachelor's degree in Business Administration, Communications, or a related field.
- Minimum of 3 years of experience in an executive support role, preferably in a corporate or multinational environment.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Outstanding written and verbal communication skills in English; additional languages are a plus.
- Strong interpersonal skills with a professional and diplomatic demeanor.
- Proactive problem-solving abilities and a keen attention to detail.
- Ability to work independently with minimal supervision while maintaining high standards of performance.