job description
Join a leading Multinational Automotive Corporation in Bali as an Executive Secretary / Personal Assistant and play a pivotal role in supporting high-level executives with administrative and operational excellence. This prestigious role offers a competitive salary up to IDR 45,000,000/month plus a variable bonus, along with the opportunity to work in a dynamic, fast-paced environment with a 5-day work week.
Based in the vibrant Badung region (covering Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, or Kuta), you will be at the heart of corporate services, ensuring seamless coordination between executives, stakeholders, and internal teams. Your role will also involve Corporate Social Responsibility (CSR) initiatives, allowing you to contribute to meaningful community and sustainability projects.
If you are a detail-oriented, proactive professional with exceptional organizational skills and a passion for supporting leadership, this is your chance to advance your career in a globally recognized organization.
Responsibility
- Manage executive calendars, schedule meetings, and coordinate travel arrangements with precision.
- Prepare and edit correspondence, reports, and presentations for senior management.
- Act as the primary point of contact for internal and external stakeholders, ensuring professional communication.
- Organize and facilitate corporate meetings, including preparing agendas, minutes, and follow-up actions.
- Oversee office operations, including supply management, vendor relations, and workspace optimization.
- Coordinate Corporate Social Responsibility (CSR) programs, events, and partnerships.
- Maintain confidential files and records with the highest level of discretion.
- Assist in project management tasks, including tracking deadlines and deliverables.
Qualifications
- Minimum 3-5 years of experience as an Executive Secretary, Personal Assistant, or in a similar administrative role.
- Proven ability to manage complex schedules and prioritize tasks in a fast-paced environment.
- Excellent written and verbal communication skills in English; proficiency in additional languages is a plus.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- High level of professionalism, discretion, and integrity in handling sensitive information.
- Degree in Business Administration, Communications, or a related field preferred.
- Experience in corporate services, event coordination, or CSR initiatives is highly desirable.
- Ability to work independently, anticipate needs, and demonstrate initiative.