job description
Join Fatima University Medical Center as an Executive Secretary and play a pivotal role in supporting our leadership team in delivering exceptional healthcare services. This is a unique opportunity for a highly organized, detail-oriented professional to contribute to our mission of enhancing health and well-being in a dynamic, fast-paced environment.
As the backbone of our administrative operations, you will manage executive schedules, coordinate high-level meetings, and ensure seamless communication between departments. Your expertise in office management and discretion in handling confidential matters will be instrumental in maintaining the efficiency and professionalism of our medical center.
Based in the vibrant and culturally rich region of Bali, Indonesia, this role offers a perfect blend of professional growth and an inspiring work environment. If you thrive in a role that demands precision, proactive problem-solving, and exceptional interpersonal skills, we invite you to apply and become part of our dedicated team.
Responsibility
- Manage and coordinate the executive calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, and presentations for executive review.
- Act as the primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
- Organize and maintain confidential files, documents, and records with the highest level of discretion.
- Coordinate logistics for board meetings, conferences, and special events, including venue booking and material preparation.
- Liaise with other departments to facilitate smooth workflow and information exchange.
- Monitor and follow up on action items, deadlines, and deliverables for the executive team.
- Provide administrative support, including expense reporting, invoice processing, and budget tracking.
Qualifications
- Bachelor’s degree in Business Administration, Office Management, or a related field.
- Minimum of 3-5 years of experience as an Executive Secretary, Administrative Assistant, or similar role, preferably in a healthcare or corporate setting.
- Exceptional organizational, multitasking, and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
- Strong written and verbal communication skills in English; additional language skills are a plus.
- High level of professionalism, integrity, and discretion in handling sensitive information.
- Ability to work independently, prioritize tasks, and meet tight deadlines in a fast-paced environment.
- Familiarity with healthcare administration or medical terminology is advantageous.