job description
Join Ikatan Ahli Pengadaan Indonesia as an Executive Secretary in the vibrant heart of Bali! This is a unique opportunity to support high-level executives while enjoying the dynamic work-life balance that Bali offers. You will play a pivotal role in managing corporate events, administrative tasks, and documentation, ensuring seamless operations for our organization.
Based in Canggu, you'll work in a modern, collaborative environment surrounded by Bali's inspiring culture and natural beauty. This role is perfect for detail-oriented professionals who thrive in fast-paced settings and are passionate about organizational excellence.
If you are a proactive, highly organized individual with exceptional communication skills, we invite you to apply and become an integral part of our team!
Responsibility
- Coordinate and manage corporate events, including logistics, vendor relations, and attendee communications.
- Handle executive-level administrative tasks, including scheduling, correspondence, and travel arrangements.
- Maintain and organize physical and digital filing systems to ensure efficient document retrieval.
- Prepare and edit reports, presentations, and other business documents with precision.
- Act as a liaison between executives and internal/external stakeholders, ensuring clear and professional communication.
- Manage office supplies inventory and place orders as needed to maintain operational efficiency.
- Assist in budget tracking and expense reporting for departmental activities.
- Provide general support to ensure smooth day-to-day operations of the executive office.
Qualifications
- Bachelor's degree in Business Administration, Secretarial Studies, or a related field.
- Minimum of 3 years of experience in an executive secretarial or administrative role.
- Exceptional written and verbal communication skills in both English and Bahasa Indonesia.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- High level of discretion and confidentiality in handling sensitive information.
- Proactive problem-solving abilities and a keen attention to detail.
- Experience in event planning or coordination is a strong advantage.