job description
Are you a highly organized and proactive professional looking to support a dynamic team in a fast-paced environment? PT. Wonderlab is seeking a skilled Executive Secretary to join our team in Bali. This role is perfect for someone who thrives in a structured yet agile workplace, ensuring seamless administrative operations and exceptional support to our leadership.
As our Executive Secretary, you will be the backbone of our office, managing schedules, coordinating meetings, and handling confidential information with discretion. Your ability to multitask, anticipate needs, and maintain high standards of professionalism will be key to your success in this role.
If you are detail-oriented, resourceful, and passionate about creating an efficient work environment, we invite you to apply and become an integral part of our growing company.
Responsibility
- Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy.
- Act as the primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
- Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
- Handle confidential information with discretion and maintain organized filing systems.
- Assist in the preparation of budgets, expense reports, and other financial documents.
- Coordinate office operations, including managing supplies, equipment, and vendor relationships.
- Provide administrative support to ensure the smooth operation of the office.
Qualifications
- Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.
- Proven experience as an Executive Secretary, Personal Assistant, or similar role.
- Excellent written and verbal communication skills in both English and Indonesian.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management tools.
- Strong organizational and time-management skills with the ability to prioritize tasks effectively.
- High level of discretion and confidentiality in handling sensitive information.
- Ability to work independently and collaboratively in a fast-paced environment.
- Strong problem-solving skills and a proactive approach to tasks.