job description
Are you a highly organized and proactive professional looking to support top-level executives in a dynamic environment? English Hotbreads (Sel) Sdn Bhd is seeking an Executive Personal Assistant to provide high-level administrative and personal support to our Director and CEO. This role is pivotal in ensuring seamless operations, managing schedules, and facilitating communication to enhance productivity and efficiency.
Based in the vibrant and culturally rich island of Bali, this position offers a unique opportunity to work in a fast-paced, international setting while enjoying the serene beauty of one of the world's most sought-after destinations. If you thrive in a challenging yet rewarding environment and possess exceptional organizational and interpersonal skills, we invite you to apply.
Join us and become an integral part of our leadership team, contributing to the success and growth of our organization.
Responsibility
- Manage and coordinate the Director and CEO's complex calendars, including scheduling meetings, appointments, and travel arrangements.
- Act as the primary point of contact between the executives and internal/external stakeholders, ensuring effective communication and follow-up.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and professionalism.
- Organize and facilitate meetings, including preparing agendas, taking minutes, and distributing action items.
- Handle confidential information with discretion and maintain the highest level of professionalism.
- Coordinate and manage special projects and events, ensuring timely completion and adherence to budgets.
- Conduct research and compile data to support decision-making processes.
- Provide personal assistance as needed, including managing personal errands and tasks.
Qualifications
- Bachelor's degree in Business Administration, Communications, or a related field.
- Minimum of 5 years of experience as an Executive Assistant or Personal Assistant, preferably supporting C-level executives.
- Exceptional organizational and time-management skills with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills in English; proficiency in additional languages is a plus.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- High level of discretion and confidentiality in handling sensitive information.
- Ability to work independently with minimal supervision and adapt to changing priorities.
- Strong problem-solving skills and a proactive approach to anticipating needs and resolving issues.