job description
Join a dynamic and fast-paced environment as an Executive Personal Assistant to a high-level Director in beautiful Bali. This is a unique opportunity to provide comprehensive administrative and operational support while contributing to strategic initiatives in a professional setting.
Based in the vibrant hub of Canggu, you will play a pivotal role in ensuring seamless daily operations, managing schedules, and facilitating communication between the Director and key stakeholders. Your organizational skills, discretion, and proactive approach will be essential in maintaining efficiency and supporting executive decision-making.
This role offers the chance to work in a collaborative, international environment with exposure to high-level business operations. If you thrive in a challenging yet rewarding position and are passionate about delivering exceptional support, we invite you to apply.
Responsibility
- Manage the Director’s calendar, including scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Prepare and organize reports, presentations, and correspondence to ensure accurate and timely communication.
- Act as the primary point of contact for internal and external stakeholders, handling inquiries with professionalism and confidentiality.
- Coordinate and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
- Oversee administrative tasks such as expense tracking, invoice processing, and office supply management.
- Conduct research and compile data to support decision-making and strategic planning.
- Liaise with other departments, vendors, and clients to ensure smooth operational workflows.
- Anticipate the Director’s needs and proactively address potential issues before they arise.
Qualifications
- Proven experience (3+ years) as a Personal Assistant, Executive Assistant, or similar role, preferably supporting C-level executives.
- Exceptional organizational and time-management skills with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills in English (additional languages are a plus).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and calendar management tools (e.g., Outlook, Google Calendar).
- High level of discretion and professionalism in handling confidential information.
- Problem-solving mindset with the ability to work independently and under pressure.
- Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
- Familiarity with Bali’s business landscape and local logistics is advantageous.