job description
Join Mira South Sea Pearls, a leading name in luxury pearl craftsmanship, as the Executive Personal Assistant & Secretary to the Founder. This is a unique opportunity to support a visionary leader in a dynamic, fast-paced environment while contributing to the growth of a prestigious brand.
In this role, you will serve as the right hand to the Founder, ensuring seamless daily operations, managing high-priority tasks, and maintaining exceptional organizational efficiency. Your ability to anticipate needs, solve problems proactively, and uphold the highest standards of professionalism will be key to success.
Based in the vibrant and culturally rich setting of Bali, this position offers a blend of professional challenge and lifestyle appeal. Whether you're coordinating executive schedules, handling confidential communications, or facilitating strategic initiatives, your work will directly impact the company’s trajectory.
If you thrive in a role that demands adaptability, discretion, and a keen eye for detail, we invite you to apply and become an integral part of our mission to redefine luxury with timeless elegance.
Responsibility
- Manage the Founder’s daily schedule, including meetings, travel arrangements, and personal commitments with precision and confidentiality.
- Act as the primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
- Prepare and organize reports, presentations, and correspondence on behalf of the Founder.
- Coordinate logistics for business and personal events, including venue bookings, vendor negotiations, and itinerary planning.
- Handle sensitive information with the utmost discretion and maintain strict confidentiality.
- Anticipate the Founder’s needs and proactively address them to streamline workflow and decision-making.
- Oversee administrative tasks, including expense tracking, invoice processing, and document management.
- Liaise with other departments to ensure alignment with the Founder’s vision and company objectives.
Qualifications
- Proven experience (3+ years) as a Personal Assistant, Executive Secretary, or in a similar high-level administrative role.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks in a fast-paced environment.
- Strong written and verbal communication skills in English; proficiency in Indonesian is a plus.
- High level of professionalism, discretion, and emotional intelligence.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and calendar management tools.
- Ability to work flexible hours and adapt to changing priorities as needed.
- Problem-solving mindset with a proactive approach to challenges.
- Bachelor’s degree in Business Administration, Communications, or a related field is preferred.