job description
Are you a highly organized, proactive professional with a knack for problem-solving and coordinating complex schedules? KTM Transformers Sdn Bhd is seeking a dynamic Executive Personal Assistant to join our team in the vibrant heart of Bali—where work meets paradise.
In this fast-paced role, you’ll serve as the backbone of executive operations, ensuring seamless communication, meticulous planning, and efficient administrative support. This is more than just an office job—it’s an opportunity to thrive in a role that demands adaptability, discretion, and a solutions-oriented mindset. If you excel in multitasking, love taking initiative, and enjoy making a tangible impact, this position is tailored for you.
Based in one of Bali’s most sought-after locations (Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung), you’ll work in a collaborative environment that values professionalism and innovation. Competitive salary, career growth, and the chance to live in a tropical paradise make this a unique opportunity you won’t want to miss.
Responsibility
- Manage and coordinate complex executive calendars, including scheduling meetings, appointments, and travel arrangements with precision.
- Act as the primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
- Prepare and organize reports, presentations, and correspondence with a high degree of accuracy and confidentiality.
- Handle administrative tasks such as expense tracking, invoice processing, and office supply management.
- Anticipate executive needs and proactively address challenges to streamline daily operations.
- Coordinate logistics for meetings, events, and business trips, including venue bookings and itinerary planning.
- Maintain organized filing systems (digital and physical) for easy retrieval of critical documents.
- Liaise with other departments to ensure alignment on projects and deadlines.
Qualifications
- Proven experience (2+ years) as a Personal Assistant, Executive Assistant, or in a similar administrative role.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills in English; additional languages are a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- High level of discretion and professionalism in handling confidential information.
- Problem-solving mindset with a proactive approach to overcoming obstacles.
- Ability to work independently and collaboratively in a fast-paced environment.
- Bachelor’s degree in Business Administration, Communications, or a related field is preferred.