job description
Are you a highly organized, proactive professional with a passion for supporting senior executives? We are seeking a Personal Assistant to provide high-level administrative and operational support to a senior leader in a dynamic, fast-paced environment. This role offers a competitive salary, career growth opportunities, and the chance to work in the vibrant settings of Bali—whether in Canggu, Ubud, Denpasar, or other prime locations.
As the right hand to a senior executive, you will manage complex calendars, coordinate travel, handle confidential communications, and ensure seamless daily operations. Your ability to anticipate needs, solve problems discreetly, and maintain exceptional professionalism will be key to success in this role.
If you thrive in a challenging yet rewarding position with clear pathways for advancement, this is your opportunity to make a tangible impact while enjoying the unique work-life balance Bali has to offer.
Responsibility
- Manage and prioritize the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Handle confidential correspondence, emails, and communications with discretion and professionalism.
- Coordinate logistics for local and international travel, including visa arrangements, accommodations, and itineraries.
- Prepare reports, presentations, and briefing materials to support executive decision-making.
- Act as a liaison between the executive and internal/external stakeholders, ensuring smooth communication.
- Oversee personal errands and tasks as needed, maintaining a high level of efficiency and reliability.
- Anticipate needs and proactively address potential issues before they arise.
- Maintain organized filing systems (digital and physical) for easy retrieval of critical documents.
Qualifications
- Minimum 3+ years of experience as a Personal Assistant, Executive Assistant, or in a similar high-level administrative role.
- Exceptional organizational, time-management, and multitasking skills.
- Strong written and verbal communication skills in English (fluency in Indonesian is a plus).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and calendar management tools (e.g., Google Calendar, Outlook).
- Discretion, integrity, and the ability to handle sensitive information with confidentiality.
- Proven ability to work independently, take initiative, and adapt to changing priorities.
- Experience supporting C-level executives or high-net-worth individuals is highly desirable.
- Flexibility to work occasional evenings or weekends as required.