job description
Join a dynamic team in Bali as an Executive Personal Assistant and play a pivotal role in ensuring seamless operations for high-level professionals. This position offers a unique opportunity to work in one of Indonesia’s most vibrant regions—Canggu, Ubud, Denpasar, or surrounding areas—while leveraging your organizational, communication, and problem-solving skills.
As the first point of contact, you will manage complex schedules, coordinate travel arrangements, handle confidential correspondence, and provide proactive administrative support. Your ability to anticipate needs, multitask efficiently, and maintain discretion will be key to success in this role.
Ideal for detail-oriented professionals with a passion for service excellence, this position combines the prestige of executive support with the lifestyle benefits of working in Bali’s most sought-after locations.
Responsibility
- Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Act as the primary liaison for internal and external stakeholders, ensuring clear and professional communication.
- Prepare reports, presentations, and correspondence with a high degree of accuracy and confidentiality.
- Coordinate logistics for local and international travel, including visa processing, accommodations, and itineraries.
- Handle expense tracking, budget management, and reimbursement processes for executive expenditures.
- Anticipate needs and proactively resolve issues to streamline daily operations.
- Organize and maintain filing systems (digital and physical) for critical documents and records.
- Assist with personal tasks as required, such as event planning or errand coordination.
Qualifications
- Proven experience (2+ years) as a Personal Assistant, Executive Assistant, or in a similar administrative role.
- Fluent in English (written and verbal) with exceptional communication skills.
- Strong problem-solving abilities and a proactive, initiative-driven work ethic.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and calendar management tools (e.g., Google Calendar, Outlook).
- High level of discretion and professionalism in handling sensitive information.
- Excellent organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Familiarity with Bali’s geography and local business practices is a plus.
- Bachelor’s degree in Business Administration, Communications, or a related field is preferred.