job description
Are you a highly organized, proactive professional with a passion for supporting executive leadership? Our client, a dynamic organization in Bali, is seeking a meticulous and resourceful Executive Personal Assistant to manage the schedules and daily operations of senior executives and the Board of Directors.
Based in the vibrant heart of Bali (with flexibility across Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, or Kuta), this role offers the unique opportunity to work in a fast-paced, international environment while enjoying the island’s unparalleled lifestyle. You’ll serve as the linchpin of executive productivity, ensuring seamless coordination of meetings, travel, and administrative tasks with discretion and efficiency.
This is more than an administrative role—it’s a chance to elevate executive performance through strategic support, allowing leadership to focus on high-impact decisions. If you thrive under pressure, anticipate needs before they arise, and take pride in delivering flawless service, we want to hear from you.
Responsibility
- Calendar & Schedule Management: Proactively coordinate complex executive calendars, including internal/external meetings, travel itineraries, and personal commitments with precision.
- Executive Support: Prepare briefings, reports, and presentations for senior leadership, ensuring accuracy and timely delivery.
- Communication Liaison: Act as the primary point of contact for executives, screening calls, managing correspondence, and handling sensitive information with confidentiality.
- Operational Coordination: Oversee day-to-day administrative tasks for the Board of Directors, including expense tracking, document preparation, and vendor relations.
- Travel & Logistics: Arrange domestic and international travel, including flights, accommodations, visas, and ground transportation, with attention to cost efficiency and comfort.
- Stakeholder Engagement: Build and maintain professional relationships with internal teams, clients, and external partners on behalf of executives.
- Event Planning: Organize corporate events, retreats, or offsites, from venue selection to on-site execution.
- Process Optimization: Identify opportunities to streamline executive workflows and implement best practices for time management.
Qualifications
- Proven Experience: Minimum 3+ years as a Personal Assistant, Executive Assistant, or in a high-level administrative role supporting C-suite executives.
- Exceptional Organization: Mastery of calendar management tools (e.g., Google Calendar, Outlook) and the ability to prioritize competing demands in a dynamic environment.
- Discretion & Professionalism: Unwavering integrity and the ability to handle confidential information with the utmost discretion.
- Communication Skills: Fluent in English (written and verbal) with polished interpersonal skills to interact with global stakeholders.
- Tech-Savvy: Proficiency in Microsoft Office Suite, CRM systems, and virtual collaboration tools (e.g., Zoom, Slack).
- Problem-Solving: Resourceful and solution-oriented, with the ability to anticipate challenges and resolve them independently.
- Flexibility: Willingness to adapt to evolving priorities and occasional after-hours support for urgent matters.
- Local Knowledge: Familiarity with Bali’s business landscape and logistics is a strong plus.