job description
Join Chin Hin Group Berhad as an Executive Personal Assistant and play a pivotal role in supporting our Senior Management team. This is a unique opportunity to work in a dynamic, fast-paced environment where your organizational skills and professionalism will directly contribute to the success of our leadership team.
Based in the vibrant and culturally rich location of Canggu, Bali, you will provide high-level administrative support, ensuring seamless operations and confidentiality. This role is ideal for a proactive, detail-oriented professional who thrives in a challenging yet rewarding setting.
At Chin Hin Group Berhad, we value discretion, efficiency, and a proactive approach. If you are looking to advance your career in a prestigious organization with a global footprint, this is the perfect role for you.
Responsibility
- Provide comprehensive secretarial and administrative support to three Senior Management Principals.
- Manage complex calendars, schedule meetings, and coordinate travel arrangements.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy.
- Act as the primary point of contact for internal and external stakeholders, ensuring professional communication.
- Handle confidential information with discretion and maintain strict confidentiality.
- Organize and maintain filing systems, both digital and physical, for easy retrieval.
- Assist in the preparation of agendas, minutes, and follow-up actions for meetings.
- Proactively anticipate the needs of the Principals and provide solutions to enhance efficiency.
Qualifications
- Bachelor’s degree in Business Administration, Communications, or a related field.
- Minimum of 3 years of experience as a Personal Assistant or Executive Secretary.
- Exceptional organizational and time-management skills.
- Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills in English.
- Strong interpersonal skills with the ability to interact professionally at all levels.
- High level of integrity and discretion in handling confidential information.
- Ability to work independently and manage multiple priorities in a fast-paced environment.