job description
Are you a highly organized and proactive professional looking to thrive in a fast-paced, dynamic environment? JobStudio is seeking a motivated Executive Associate to join our team in Bali and play a pivotal role in supporting our operations, stakeholder coordination, and administrative functions.
In this role, you will be the backbone of our daily operations, ensuring seamless communication, efficient workflows, and exceptional support to leadership and cross-functional teams. This is a unique opportunity to contribute to high-impact projects while developing your skills in a collaborative and innovative setting.
Based in one of Bali’s most vibrant locations—Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung—you’ll enjoy a stimulating work environment that balances professional growth with the island’s inspiring lifestyle.
If you’re passionate about driving operational excellence and thrive in a role that demands both precision and adaptability, we’d love to hear from you!
Responsibility
- Provide high-level administrative support to executives and senior management, including calendar management, meeting coordination, and travel arrangements.
- Act as a liaison between internal teams, external stakeholders, and clients to ensure smooth communication and alignment on projects.
- Prepare and edit correspondence, reports, presentations, and other business documents with a keen eye for detail.
- Manage and organize confidential information, ensuring discretion and adherence to data protection policies.
- Coordinate logistics for meetings, events, and workshops, including venue booking, catering, and technical setup.
- Monitor and track project timelines, deadlines, and deliverables, proactively flagging potential risks or delays.
- Conduct research and compile data to support decision-making and strategic initiatives.
- Streamline office processes and implement best practices to enhance efficiency and productivity.
Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field (or equivalent work experience).
- Minimum of 3 years of experience in an executive support, administrative, or operational role.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks in a fast-paced environment.
- Strong written and verbal communication skills in English; proficiency in additional languages is a plus.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- High level of professionalism, discretion, and integrity when handling sensitive information.
- Proactive mindset with a solutions-oriented approach to problem-solving.
- Ability to work independently as well as collaboratively in a team setting.