job description
Join Strategem as an Executive Assistant and play a pivotal role in supporting our senior leadership team in a dynamic, modern work environment. This position offers a unique opportunity to contribute to high-level decision-making while enjoying competitive benefits, professional growth, and a strong work-life balance in the vibrant setting of Bali.
As the backbone of executive operations, you will manage complex calendars, coordinate strategic meetings, and ensure seamless communication between leadership and internal/external stakeholders. Your organizational prowess and discretion will be key to maintaining efficiency and confidentiality at the highest levels.
Strategem values innovation, collaboration, and excellence. If you thrive in a fast-paced environment, possess exceptional problem-solving skills, and are passionate about enabling leadership success, we invite you to apply.
Responsibility
- Manage and prioritize complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Act as the primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and attention to detail.
- Coordinate and facilitate high-level meetings, including agenda preparation, minute-taking, and follow-up actions.
- Conduct research and compile data to support executive decision-making and strategic initiatives.
- Handle confidential information with discretion and maintain strict professionalism at all times.
- Liaise with other departments to ensure alignment on projects and initiatives led by the executive team.
- Anticipate needs and proactively address challenges to streamline executive workflows.
Qualifications
- Bachelor’s degree in Business Administration, Communications, or a related field (or equivalent experience).
- Minimum of 3-5 years of experience as an Executive Assistant or in a similar high-level administrative role.
- Exceptional organizational, time-management, and multitasking abilities.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
- Outstanding written and verbal communication skills in English.
- Strong interpersonal skills with the ability to build rapport with stakeholders at all levels.
- High level of professionalism, integrity, and discretion in handling sensitive information.
- Proactive mindset with the ability to work independently and under pressure in a fast-paced environment.