job description
Join The Moment Group as an Executive Assistant and play a pivotal role in supporting senior leadership with high-level strategic coordination. This is a unique opportunity to contribute to a dynamic, fast-paced environment while enjoying a competitive salary, career growth, and work-life balance in the vibrant setting of Bali.
As the backbone of executive operations, you will manage complex calendars, facilitate critical decision-making, and ensure seamless communication across all levels of the organization. Your organizational prowess and proactive approach will directly impact the efficiency and success of our leadership team.
Based in Canggu, Bali, this role offers the perfect blend of professional challenge and tropical lifestyle, allowing you to thrive in both your career and personal life.
Responsibility
- Manage and prioritize complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Act as the primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and confidentiality.
- Coordinate and facilitate executive meetings, including agenda preparation, minute-taking, and follow-up actions.
- Conduct research and compile data to support strategic decision-making by senior leadership.
- Oversee special projects and initiatives, ensuring deadlines and objectives are met.
- Liaise with other departments to streamline operations and improve cross-functional collaboration.
- Maintain discretion and confidentiality in all matters related to executive leadership.
Qualifications
- Bachelor’s degree in Business Administration, Communications, or a related field.
- Minimum of 3-5 years of experience as an Executive Assistant or in a similar high-level administrative role.
- Exceptional organizational, time-management, and multitasking skills.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong written and verbal communication skills in English.
- Proven ability to work independently, anticipate needs, and exercise sound judgment.
- High level of professionalism, discretion, and integrity.
- Experience in a fast-paced, international, or corporate environment is a plus.