job description
Are you a highly organized, proactive, and detail-oriented professional with a passion for supporting senior leadership? Our client, a dynamic and growing organization, is seeking an Executive Assistant to provide high-level administrative support in a fast-paced environment. Based in the vibrant hub of Canggu, Bali, this role offers the unique opportunity to work closely with executives, ensuring seamless operations, efficient communication, and strategic coordination.
As the Executive Assistant, you will serve as the primary point of contact for internal and external stakeholders, managing complex calendars, prioritizing critical tasks, and maintaining strict confidentiality. Your ability to anticipate needs, solve problems discreetly, and maintain composure under pressure will be key to your success. This role is ideal for someone who thrives in a collaborative yet autonomous setting and is committed to driving operational excellence.
Join a forward-thinking team where your organizational skills and professionalism will directly contribute to the success of leadership initiatives. Enjoy the work-life balance of Bali while advancing your career in a role that values precision, discretion, and initiative.
Responsibility
- Manage and coordinate complex executive calendars, including scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Act as the primary liaison between executives and internal/external stakeholders, ensuring clear, professional, and timely communication.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and confidentiality.
- Organize and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
- Handle sensitive and confidential information with the utmost discretion and professionalism.
- Anticipate executive needs and proactively address them, including prioritizing tasks and resolving issues before they escalate.
- Coordinate logistics for executive events, conferences, and off-site meetings, including venue selection, catering, and material preparation.
- Maintain and update executive contact databases, ensuring information is current and easily accessible.
Qualifications
- Proven experience (3+ years) as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role.
- Exceptional organizational and time-management skills, with the ability to multitask and meet tight deadlines.
- Strong written and verbal communication skills in English; fluency in additional languages is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools (e.g., Asana, Trello).
- High level of professionalism, discretion, and integrity when handling confidential information.
- Ability to work independently, take initiative, and exercise sound judgment in decision-making.
- Strong interpersonal skills with the ability to build rapport with stakeholders at all levels.
- Bachelor’s degree in Business Administration, Communications, or a related field is preferred.