job description
Join Eskayvie, a dynamic and forward-thinking organization, as the Executive Assistant to our CEO & Managing Director. This is a high-impact role designed for a proactive, detail-oriented professional who thrives in fast-paced environments and is passionate about driving operational excellence. Based in Bali (Canggu, Ubud, Denpasar, or surrounding areas), you will play a pivotal role in ensuring seamless executive support, strategic execution, and cross-functional coordination.
As the right-hand to our leadership, you will manage complex calendars, prioritize critical tasks, and act as a gatekeeper to optimize the CEO’s time and focus. Your exceptional organizational skills, discretion, and ability to anticipate needs will be instrumental in facilitating smooth operations and fostering strong stakeholder relationships. This role offers a unique opportunity to work closely with senior leadership, gain exposure to high-level decision-making, and contribute to the growth of a company at the forefront of its industry.
If you are a strategic thinker with a passion for problem-solving, impeccable communication skills, and a commitment to confidentiality, we invite you to apply. This is more than an administrative role—it’s a chance to shape the future of Eskayvie while enjoying the vibrant lifestyle and professional opportunities that Bali has to offer.
Hybrid/remote work arrangements available for the right candidate.
Responsibility
- Executive Support: Act as the primary point of contact for the CEO & Managing Director, managing communications, correspondence, and scheduling to optimize their time and productivity.
- Calendar & Meeting Management: Coordinate complex calendars, prioritize appointments, and ensure seamless logistics for internal and external meetings, including preparation of agendas and materials.
- Strategic Coordination: Assist in the execution of strategic initiatives by liaising with cross-functional teams, tracking progress, and ensuring deadlines are met.
- Stakeholder Relations: Build and maintain strong relationships with key stakeholders, including investors, partners, and senior leadership, both locally and internationally.
- Confidentiality & Discretion: Handle sensitive information with the utmost confidentiality and professionalism, ensuring compliance with company policies and industry standards.
- Travel & Logistics: Arrange domestic and international travel, including flights, accommodations, and itineraries, while managing expenses and reimbursements.
- Administrative Leadership: Oversee office operations, including document management, reporting, and process improvements to enhance efficiency.
- Special Projects: Lead or support ad-hoc projects as assigned by the CEO, demonstrating flexibility and a proactive approach to problem-solving.
Qualifications
- Experience: Minimum 5 years of experience as an Executive Assistant, preferably supporting C-level executives in a fast-paced or international environment.
- Education: Bachelor’s degree in Business Administration, Communications, or a related field (or equivalent work experience).
- Organizational Skills: Exceptional ability to manage multiple priorities, anticipate needs, and work under tight deadlines with minimal supervision.
- Communication: Fluent in English (written and verbal); additional languages (e.g., Bahasa Indonesia) are a plus. Strong interpersonal skills with the ability to interact professionally at all levels.
- Technical Proficiency: Advanced skills in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and calendar management tools (e.g., Outlook, Google Calendar).
- Problem-Solving: Proactive mindset with a solutions-oriented approach to challenges and the ability to think strategically.
- Discretion: Proven ability to handle confidential information with integrity and professionalism.
- Adaptability: Comfortable working in a dynamic, hybrid/remote environment with a willingness to travel as needed.