job description
Are you a highly organized, bilingual professional with a passion for supporting top-level executives? We are seeking a Remote Executive Assistant to provide high-level administrative support to a CEO/C-Suite executive based in Penang, Malaysia. This role offers the flexibility to work from the vibrant locations of Bali, Indonesia, including Canggu, Ubud, Denpasar, and more.
In this dynamic position, you will play a pivotal role in managing schedules, coordinating events, and providing sales support to ensure seamless operations at the executive level. Your ability to communicate fluently in English and Chinese will be key to bridging gaps and fostering strong relationships with stakeholders.
If you thrive in a fast-paced environment, have a keen eye for detail, and possess at least 3 years of experience as an Executive Assistant, we invite you to apply. This is a unique opportunity to contribute to high-impact projects while enjoying the work-life balance that Bali’s inspiring setting offers.
Responsibility
- Manage and coordinate complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Act as the primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
- Plan and execute high-level events, conferences, and meetings, including logistics, vendor coordination, and follow-up.
- Provide comprehensive sales support, including preparing reports, tracking leads, and assisting with client communications.
- Draft and edit correspondence, presentations, and other documents to ensure clarity, accuracy, and alignment with executive priorities.
- Conduct research and compile data to support decision-making and strategic initiatives.
- Handle confidential information with discretion and maintain the highest level of professionalism.
- Anticipate executive needs and proactively address them to enhance productivity and efficiency.
Qualifications
- Minimum of 3 years of experience as an Executive Assistant, preferably supporting C-Suite executives.
- Fluency in English and Chinese (Mandarin or Cantonese) with exceptional written and verbal communication skills.
- Proven track record in event management, including planning and executing high-profile events.
- Strong organizational skills with the ability to multitask and prioritize in a fast-paced environment.
- Experience in sales support, including CRM management, lead tracking, and client relations.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- High level of discretion and professionalism in handling sensitive information.
- Ability to work independently with minimal supervision and adapt to changing priorities.