job description
Are you a highly organized and proactive professional looking to support a dynamic executive team? Volt Auto Pte. Ltd. is seeking a meticulous Executive Assistant to join our growing team in Canggu, Bali. This role is perfect for someone who thrives in a fast-paced environment, excels in multitasking, and maintains the highest standards of confidentiality and professionalism.
As our Executive Assistant, you will be the backbone of our executive operations, ensuring seamless communication, efficient scheduling, and impeccable administrative support. You will work closely with senior leadership, handling sensitive information with discretion and providing strategic assistance to drive productivity.
If you have a passion for organization, a keen eye for detail, and a commitment to excellence, we want to hear from you. Join us and take your career to the next level in a vibrant and innovative work environment.
Responsibility
- Manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Act as the primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and attention to detail.
- Handle confidential information with discretion and maintain strict confidentiality at all times.
- Organize and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
- Assist in project management by tracking deadlines, coordinating tasks, and ensuring timely completion.
- Conduct research and compile data to support decision-making and strategic initiatives.
- Provide general administrative support, including filing, data entry, and office management tasks.
Qualifications
- Bachelor’s degree in Business Administration, Communications, or a related field.
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills, with a professional and polished demeanor.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- High level of integrity and discretion in handling confidential information.
- Ability to work independently with minimal supervision and adapt to changing priorities.
- Familiarity with office management procedures and basic accounting principles is a plus.