job description
Are you a highly organized and proactive professional looking to support a dynamic leadership team in a fast-paced environment? Search Personnel is seeking an Executive Assistant to provide high-level administrative and project support to our Director in Canggu, Bali. This role is perfect for someone who thrives in managing complex schedules, coordinating high-stakes meetings, and handling confidential matters with discretion and efficiency.
As the Executive Assistant, you will be the backbone of our executive operations, ensuring seamless communication between stakeholders, managing priorities, and maintaining the highest standards of professionalism. If you have a keen eye for detail, exceptional organizational skills, and a passion for enabling leadership success, we want to hear from you!
Join our team and enjoy a competitive salary, a collaborative work environment, and the opportunity to grow in a role that makes a real impact.
Responsibility
- Manage the Director’s complex calendar, including scheduling meetings, appointments, and travel arrangements.
- Act as the primary point of contact for internal and external stakeholders, ensuring timely and professional communication.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and attention to detail.
- Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
- Handle confidential and sensitive information with discretion and professionalism.
- Assist in project management by tracking deadlines, monitoring progress, and ensuring deliverables are met.
- Conduct research and compile data to support decision-making and strategic initiatives.
- Provide general administrative support, including filing, data entry, and office management tasks.
Qualifications
- Minimum of 3 years of experience as an Executive Assistant or in a similar administrative role.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills, with a professional and polished demeanor.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- High level of integrity and discretion in handling confidential information.
- Proactive problem-solving skills and the ability to work independently with minimal supervision.
- Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
- Experience in a fast-paced, international, or corporate environment is a plus.