job description
Join SEGi University in beautiful Bali as an Executive Administrator for the Registry Department, where your organizational excellence will empower the next generation of leaders. This role is perfect for detail-oriented professionals who thrive in dynamic academic environments and are passionate about delivering exceptional administrative support.
As part of our mission to make "The Best in You Made Possible", you will play a pivotal role in ensuring smooth operations of student records, compliance, and institutional processes. Based in the vibrant community of Canggu, youâll enjoy a work-life balance in one of Baliâs most sought-after locations while contributing to a globally recognized educational institution.
SEGi University is committed to fostering a culture of innovation, integrity, and inclusivity. If youâre a proactive problem-solver with a knack for streamlining administrative workflows, weâd love to hear from you.
Responsibility
- Manage and maintain accurate student records, transcripts, and academic documentation in compliance with university policies and regulatory standards.
- Coordinate registration, enrollment, and graduation processes, ensuring timely and error-free execution.
- Liaise with academic departments, faculty, and external stakeholders to facilitate seamless communication and data exchange.
- Develop and implement efficient administrative systems to enhance operational productivity and data integrity.
- Prepare reports, statistics, and presentations for senior management and accreditation bodies.
- Oversee the preparation and distribution of official university documents, including certificates and diplomas.
- Ensure confidentiality and security of sensitive student and institutional data.
- Provide exceptional customer service to students, parents, and staff regarding registry-related inquiries.
Qualifications
- Bachelorâs degree in Business Administration, Public Administration, or a related field; a masterâs degree is a plus.
- Minimum 3 years of experience in administrative roles, preferably in an educational institution or registry office.
- Proficient in student information systems (SIS) and Microsoft Office Suite (Excel, Word, PowerPoint).
- Strong organizational, multitasking, and time-management skills with a meticulous attention to detail.
- Excellent written and verbal communication skills in English; proficiency in Bahasa Indonesia is advantageous.
- Ability to work independently and collaboratively in a fast-paced, multicultural environment.
- Knowledge of data privacy regulations (e.g., GDPR, local education laws) and best practices for records management.
- Demonstrated problem-solving skills and a proactive approach to process improvement.